Easy Source Electronic Tendering System

Large organizations are characterized by multiple procurement needs. In many cases, the information systems they work on are dissimilar i.e. they vary with suppliers and their categories of products are not well sorted out. In conventional tendering systems, the process is long-winded and slow; the suppliers' expertise is not appropriately channeled and opens up huge possibilities for adversarial attitudes and conflicts.

The Electronic Tendering System (ETS) by Wipro-01markets is a tool to automate the entire tendering lifecycle for procurement of goods and services starting from creation of a purchase requisition through to the award of contract. It creates a scenario in which digitally authenticated information is accessed and transmitted between user entities (buyers and suppliers) in a secure environment, through the World Wide Web. It facilitates transparency in payments made, in combination with adequate demand forecasting, giving customers and suppliers certainty over demand and bringing total production in line with total demand. Along with this, price fluctuations and risks to security of supply are reduced.

The ETS encompasses:

• The creation of and approval of purchase requisitions
  
• Publication of Invitation to Tender (ITT)
  
• Expression of interest
  
• EOI management
  
• Pre-qualification and selection of vendors
  
• Pre-bid meetings
  
• Publication of tender documents
  
• Bid submission
  
• Opening and evaluation
  
• Placement of contract within a secure environment.

Our Proposition

Our ETS enables an organization- wide, coordinated, normalized and strategic approach to procurement, by creating an environment, which encompasses all stakeholders - buyers, suppliers, auditors and decision makers, in a transparent, collaborative and fair practice environment. This tool transforms a rigid, process driven environment into a flexible, result driven landscape, where in "purchasing silos" merge to make way for one comprehensive, collaborative procurement platform.

To accomplish successful transition of a paper based traditional process into a best practice eTendering process, our cutting edge ETS tool has the following critical features:

• Security - Ability to restrict unauthorized access to data and functions held within the system during all stages of the tender lifecycle.
• Confidentiality - Provision of role and/or time based access to data held within the system.
• Authentication & non-repudiation - Capability of the system to identify and authenticate user entities to negate activity denials.
• Integrity - Ability to maintain the flow of data through the system from source to destination, and record exceptions.
• Flexibility of process - Accommodates various tendering formats and requirements.
• Archiving - Capability to archive and retain data to enable recall and analysis.
• Audit trails - The solution essentially carries date and time stamp features to provide a trail of systemic activities by users
• Reliability - The ETS deployment caters to continuous and sustained traffic, and can be scaled to future increases in load.
• Integration - Ability to leverage existing technology investments by integrating with existing applications.
• Ease of use - Enforcing minimum user requirements in the usage of computers and Internet technology.

Key benefits

Initiatives have been undertaken that make our Web Tendering process completely secure. The solution has inbuilt security measures that ensure safe data transmission using digital certificates, digital signatures and Public Key Infrastructure (PKI).

Other benefits include:

• Automated processes that increase process efficiency
  
• Reduced costs of participation for buyers and suppliers
  
• Improved quality of responses
  
• Reduced fulfillment and rework costs
  
• Can result in improved specifications and better purchase prices
  
• Reduction in total cost of ownership
  
• Enhanced technical and functional security
  
• Improved visibility
  
• Increased supplier participation

Benefits to the buyer

• Transparent process
  
• Completely online
  
• Reduction in cycle time
  
• Ease of use/operation
  
• Cost reduction
  
• Reduces hassles involved in communication and administration

Benefits to the vendor

• Transparent process
  
• Ease of use/operation
  
• Reduction in transaction cost
  
• Completely online process
  
• Reduces the hassles of customer interactions